Terms & Conditions Hire rates quoted include: VAT (20%) Unlimited mileage UK standard vehicle insurance* UK standard equipment & breakdown** *Insurance loading. In some cases, we will incur additional charges if the driver to be insured has a traffic conviction, or is in an occupation which is deemed high risk. These charges will be passed onto the customer. Please note: If you have any serious convictions within the last 5 years, 6 or more penalty points, or any concerns regarding points on your licence, please contact us before hire **We will supply full breakdown cover to cover any mechanical faults to the base chassis of the motorhome. Any call out charges necessitated by the client through operator error, e.g. a flat vehicle battery will be the responsibility of the client. 1. Definitions a. 'I', 'me' and 'my' refers jointly and severally to the person or persons who are the customers. ‘This Agreement' means the Rental Agreement and these Terms and Conditions. In the event of any discrepancy between these Terms and Conditions and any other Lechlade Motorhomes literature, the provisions of these Terms and Conditions apply. b. 'Customer' means the person or persons nominated as the hirer on the Rental Agreement 'Living Equipment' includes but is not limited to DVD player, CD player, crockery, cutlery and cooking utensils. d.`Rental Period' means the hire period referred to on the Rental Agreement or any agreed variation thereof and any additional period during which the vehicle is in the customer's possession or control. e. 'Vehicle' means the vehicle as described on the Rental Agreement and includes tyres, tools, accessories, the living equipment and any other special equipment, documents related to the Vehicle and any replacement or substitute Vehicle which may be provided at the discretion of Lechlade Motorhomes. 2. Eligibility & Licences I acknowledge that: ? a. Drivers must be between 23 to 75 years of age, of good health and have held a full valid driving licence for more than 2 years. ? b. Production of a valid standard driver's licence is required from all drivers at the start of the hire. ? c. Drivers are personally liable for all legal penalties (e.g.: parking tickets) which are incurred during the period of hire. ? d. Details of additional drivers are required as above. ? e. There is a maximum of 2 drivers per rental. ? f. All Drivers must provide 2 separate forms of identification ie a photo driving licence and a utility bill (dated within 60 days of booking) ? g. All UK licenses will be checked via DVLA for endorsements. 7 days before the hire date we will supply a check code from the DVLA to enable the necessary checks to be undertaken 3. Charges a. I agree to pay Lechlade Motorhomes: ? All rental charges. ? The security deposit. ? Any additional costs over and above the security deposit value should damages exceed the security deposit value. ? The nominated fee of £200 if the keys to the hired motorhome are lost ? The nominated cleaning fee of £100.00 if the Vehicle is not returned with the interior in a clean condition and Lechlade Motorhomes deem extra cleaning is required ? The nominated additional fee of £50.00 if the toilet is not emptied or cassette housing area not cleaned prior to the return of the Vehicle. ? The cost to refill the fuel tank at 25% + VAT over the cost of the fuel. ? The nominated cancellation fee in the event of cancellation of this agreement prior to the collection of the Vehicle. ? Any amounts due in respect to damage to the Vehicle or to property of a third party. ? All other additional charges as they are incurred, including but not limited to, government fees and duties, parking and traffic infringement penalties, road toll fines, London congestion charges, and associated administration costs. ? Any other fees or charges payable by me/us pursuant to this Agreement. This includes any costs incurred by Lechlade Motorhomes as a result of any breach by me of the terms of this Agreement. ? An additional charge of £50.00 per hour for all late returns. ? The cost to recover a Vehicle which has become bogged. b. I acknowledge that: * Booking Deposit - A reservation is only binding after it has been confirmed by Lechlade Motorhomes and a booking deposit of £200.00 per week of hire has been received. THIS PAYMENT MUST BE MADE BY BANK TRANSFER. Once the reservation is confirmed, an invoice will be issued by email with the date for the remaining balance to be paid by. * Remaining Balance - Settlement of the remaining balance will be due six weeks prior to departure. For late bookings (less than six weeks before departure) the full rental price is payable on booking. Lechlade Motorhomes reserves the right to cancel the booking if payment is not received six weeks prior to departure. * Security Deposit - There is a refundable £1,000.00 Security Deposit payable. The Security Deposit is fully refundable within 7 working days of the return of the vehicle to the agreed location, on the agreed date and time, in the same condition as it was let out to me and provided no event has occurred resulting in a claim under the insurance excess. I irrevocably authorise Lechlade Motorhomes to deduct from the Security Deposit any amounts due by me should the conditions set out herein not be met. * Cancellation charges More than 6 weeks before: booking deposit will be retained 6 weeks - 2 weeks: 50% of total hire charge will be retained 2 weeks - No Show: 100% of total hire charge will be retained 4. Payment a. Payment may be made by either cash or by bank transfer (except the booking fee which must be made by bank transfer). Vehicles will not be released without full payment being completed. b. All charges and expenses payable by me under this Agreement are due on demand by Lechlade Motorhomes. If I do not pay all charges when due, I agree to pay a late charge of 1.5% per month on the outstanding balance and any collection costs incurred by Lechlade Motorhomes, including reasonable legal fees. c. When the Customer comprises more than one person, each person is liable jointly and severally for all obligations of the customer pursuant to this Agreement. d. Total charges as set out on the Rental Agreement are not final. I will pay any shortfall in charges to Lechlade Motorhomes and I will receive a refund for any overcharge acknowledged by Lechlade Motorhomes. 5. Collection and Return Lechlade Motorhomes depot is located at Orchard House South, Downington, Lechlade, Gloucestershire, GL7 3DL. The normal office opening hours are Monday to Friday 08:30-17:30, Saturday 08:30-16:00 (14:00 October-March) and Sunday by Appointment only. Vehicle collections are from 15:00 and returns are between 08:30-11:00. a. I agree to: Set aside 1 hour for the hand-over at Lechlade Motorhomes to allow the staff to complete the documentation and demonstrate the vehicle to me. Return the Vehicle on the date and time stated on the rental agreement. Unless otherwise agreed this time is between 08:30-11:00. If I am late returning, I understand that Lechlade Motorhomes must be advised immediately. Failure to so advise may result in prosecution for driving whilst uninsured. b. I acknowledge that: * Having received the Vehicle in a clean condition, in sound working order, in accordance with the Departure Checklist and with a full fuel tank and the toilet empty and clean I will return the vehicle in the same condition, otherwise a charge will be made. * Lechlade Motorhomes will not refund to me any monies, nor have any obligation to provide a replacement vehicle, if the Vehicle is returned or I cease to have the use of the Vehicle prior to the return date for any reason e.g. accident, weather or theft. c. Lechlade Motorhomes offer free off road secure parking, hirers are welcome to bring their belongings and leave the car with us. Keys to any cars left with us must be handed over if in the case of an emergency the car needs to be moved. Cars will be kept as safe as possible from damage but cars are left at the owner’s risk 6. Use of the Vehicle a. I acknowledge that: * Lechlade Motorhomes reserves the right at any time, at its sole discretion, to restrict vehicle movements in certain areas due to adverse road or weather conditions or any other reasonable cause. * Each person is to use the safety restraints provided at all times whilst the vehicle is in motion. * I will not allow any animals or pets to be carried in the Vehicle * I agree that during the rental period, I shall not make any alterations or additions to the Vehicle without the prior written consent of Lechlade Motorhomes ? Gas is included. Lechlade Motorhomes will ensure plenty is supplied for the hire period, if the HIRER requires more then they may fill the gas tanks at an appropriate dealer at their own cost. SMOKING IS STRICTLY PROHIBITED IN THE VEHICLE. IT IS AGAINST THE LAW. b. I will not allow the Vehicle to be * Used to tow any vehicle or trailer. ? Used for any illegal purpose, for any rally, race or contest. ? Used to carry passengers or property for hire or reward. ? Used to carry more persons than is permitted by any relevant authority or detailed in the Vehicle manual or on the Vehicle or specified in the agreement. ? Used to carry volatile liquids, gases (other than Gas Bottles already fitted) explosives or other corrosive or inflammable material. ? Otherwise used in breach of my obligations under this Agreement. ? Driven otherwise than in a cautious, prudent and normal manner. ? Used in a manner which could cause damage. ? Driven in a prohibited area or in an area other than the areas indicated by me to Lechlade Motorhomes. ? Driven on roads that are not sealed / bitumen roads. ? Driven by a person under the influence of alcohol or drugs or with a blood alcohol level in excess of that permitted by law. ? Left with the ignition key in the vehicle while it is unoccupied. ? Left unoccupied without closing the blinds/curtains for added security. ? Driven by persons not authorised to drive under the Rental Agreement ? Damaged by: o Submersion in water. o Contact with salt water. 7. Maintenance a. I shall take all reasonable steps to properly maintain the Vehicle, including oil checks, water and batteries. b. Subject to the terms of this agreement, I will pay for the cost of repairing or replacing tyres damaged during the Rental c. I will be liable for any costs associated with the incorrect use of fuel. All Lechlade Motorhomes motorhomes run on DIESEL. 8. Responsibility if an accident occurs a. In the event of an accident, loss or damage arising out of the use of the vehicle, I will: * Notify Lechlade Motorhomes within 24hrs of the happening of the event. * Obtain the names and addresses of third parties and any witnesses and report the event to the nearest police station. * Not make any admission of liability to other parties, settlement offer or other like offer. * Assist Lechlade Motorhomes in handling any claim arising from any event, including providing all relevant information and attending Court to give evidence. b. I will pay for any costs relating to the delivery of a change over vehicle as a result of an accident regardless of which party is at fault. 9. Insurance Cover I am aware that; a. The Vehicle is insured for damage to the Vehicle and the property of a third party. b. I will have to pay an excess for any damage up to the value of the security deposit. c. I will not have any insurance cover and I will be responsible for the total cost of any damage if I breach any of the terms of this Agreement. ANY DAMAGE SUSTAINED OVER CAB HEIGHT (3M / 9FT 8”) OR DAMAGE TO AWNING, TYRES, BIKE RACKS AND WINDSCREENS IS NOT COVERED BY THE INSURANCE COVER AS THIS IS DEEMED AS NEGLIGENT. 10. Negligence I am aware that; a. I am responsible for any damage above cab height as this is deemed as negligence. b. I am responsible for any damage however caused to the awning and windscreen. c. Any damage however caused to the inside of the motorhome. d. I am responsible for the rectification of frozen pipe work. 11. Change of Vehicle Lechlade Motorhomes reserves the right, at its absolute discretion, to substitute a comparable or superior Vehicle for the Vehicle. In that event, I shall not be liable for any increased rental or other charges save for any additional running costs pertaining to the substitute vehicle. Such substitution shall not entitle me to any refund and does not constitute a breach of this Agreement. 12. Terminating the Agreement I acknowledge that Lechlade Motorhomes may terminate this Agreement and repossess the Vehicle at any time, without notification to me, and that I will pay the reasonable costs of repossessing the Vehicle, including towing charges if; a. I am in breach of any term of this Agreement. b. I have obtained the Vehicle through fraud or misrepresentation. c. The Vehicle appears to be abandoned. d. The Vehicle is not returned on the agreed return date or Lechlade Motorhomes reasonably believes that the Vehicle will not be returned on the agreed return date. e. Lechlade Motorhomes considers on reasonable grounds that the safety of passengers or the condition of the Vehicle is endangered. I understand that in the event of such termination or repossession, I have no right to a refund of any part of the rental charges or the Security Deposit. 13. Release and Indemnity of Lechlade Motorhomes a. Subject to its obligation to deliver the Vehicle or an appropriate substitute vehicle, I release Lechlade Motorhomes, its partners, employees and agents, from any liability to me (regardless of who is at fault) for any loss or damage incurred by me by reason of this Agreement, including but not limited to: * Any loss or damage caused by breakdown, mechanical defect, accident or the Vehicle being unsuitable for my purpose; * Any loss or damage to any property left in or on the Vehicle, in any service vehicle or on any Lechlade Motorhomes premises or recovered or handled by Lechlade Motorhomes. b. Subject to any insurance arrangements agreed with Lechlade Motorhomes, I hereby indemnify and shall keep indemnified Lechlade Motorhomes, its partners, employees and agents against any claims, demands and expenses (including legal costs) incurred or sustained by them or any of them by reason of my use and/or possession of the Vehicle. 14. Title to Vehicle I acknowledge that Lechlade Motorhomes retains title to the Vehicle and that I possess the goods as a mere Bailee only. I do not have any right to pledge Lechlade Motorhomes’ credit in connection with the Vehicle and agree not to do so. I shall not agree, attempt, offer or purport to sell, assign, sublet, lend, pledge, mortgage, let on hire, or otherwise part with or attempt to part with the personal possession of or otherwise deal with the Vehicle. 15. Changes Any changes to this agreement must be in writing and must be signed on behalf of Lechlade Motorhomes and by me. 16. Proper Law This Agreement shall be governed by the law of the United Kingdom in which this agreement was signed. 17. Entire Agreement This Agreement constitutes the entire agreement of the parties and there are no other oral undertakings, warranties or agreements between the parties relating to the subject matter of this agreement. Lechlade Motorhomes reserves the right to add or amend any rental charges without prior notice. 18. My Warranties I warrant that all information supplied by me to Lechlade Motorhomes in connection with this Agreement is true. I/We agree to be bound by these terms & conditions of the hiring of Lechlade Motorhomes Hirer 1 signature ………………………………………………………………………. Date ………………………………………………….. Hirer 2 signature ………………………………………………………………………. Date…………………………………………………..