JRK Motorhomes T&Cs.docx Terms and Conditions THIS AGREEMENT IS BETWEEN: THE OPERATOR (The Motorhome owner) and THE HIRER (You) 1. YOUR CONTRACT WITH THE OPERATOR By taking the hire vehicle you are accepting these terms and conditions. Please read this agreement carefully. If there is anything you do not understand or do not agree with, please ask JRK Motorhomes. 2. BOOKING CONFIRMATION AND PAYMENT An initial payment of £250 per hire week is required to confirm the booking, which is non-refundable. A binding contract for the hire will come into existence when JRK Motorhomes issues your booking acceptance. The balance of your hire money is payable six weeks prior to the start date of your hire, or at the time of booking if you book less than six weeks from the start date of your hire. JRK Motorhomes will accept payment by credit cards approved by us. When payment is paid by credit card, I agree that; •JRK Motorhomes is irrevocably authorized to complete any documentation and to take any other action to recover from my credit card issuer all amounts due by me pursuant to this Agreement, including but not limited to, any amounts due in respect to damage to the Vehicle or to property of a third party and all other additional charges as they are incurred (including all parking and traffic infringement penalties, road toll fines, London congestion charges, and associated administration costs); •I will not dispute my liability to JRK Motorhomes for any amount due under this agreement and I shall indemnify and keep indemnified JRK Motorhomes against any loss incurred (including legal costs) by reason of notifying my credit card issuer of such dispute. •I acknowledge that all transactions under this agreement are conducted in Pounds Sterling. Due to exchange rate fluctuations, there could be some variance between the amount initially debited against my credit card and the amount refunded within 7 days after the expiration of the hire period. I release JRK Motorhomes from any liability for such variation. 3.CANCELLATIONS All cancellations must be notified in writing to JRK Motorhomes, but please call JRK Motorhomes immediately to inform them as this will improve the chances of rehiring the Motorhome. If notification of your cancellation is received more than six weeks before the start date of your hire you will be refunded in full less the initial payment (the deposit). If notification of your cancellation is received less than six weeks before the start date of your hire all monies paid and due are not refundable and you are still liable for any sums not yet paid. However, JRK Motorhomes will do all it can to rehire the Motorhome and if they are able to do so, you will be refunded up to a maximum of your total hire less your initial payment, subject to the amount JRK Motorhomes is able to rehire the Motorhome for. 4. COLLECTION AND RETURN TIMES Unless otherwise agreed with JRK Motorhomes, the Motorhome will be available on the day of collection from the agreed location at 14:00 and must be delivered back to the agreed location by 10:00 on the last day of hire. The agreed collection and return times are part of your hire agreement. Late returns can have a significant impact on the next hire. If you fail to return your Motorhome on time you will be liable to an extra charge, this will be £100 per hour late plus any additional costs incurred by JRK Motorhomes as a result. There are no refunds for Motorhomes returned early. The return time is that when the Motorhome is to be handed back to the operator, emptied of your personal possessions and in the condition defined below. It is not the time when the Motorhome arrives back at the operator’s location. 5. AVAILABILITY Occasionally Motorhomes are not available as agreed, which is almost always due to events beyond the Motorhome operator’s control (see below). If your booking must be cancelled (which the Motorhome operator has the right to do) JRK Motorhomes will offer you the choice of an alternative Motorhome or, if no suitable replacement is available, provide a full refund of all monies you have paid for your booking. 6. EVENTS BEYOND THE OPERATOR’S CONTROL Unfortunately, events beyond the Motorhome operator’s control occasionally affect bookings. When reference is made to such events in these Conditions of Hire, this means any event(s) or circumstance(s) which the Motorhome operator could not, even with all due care, foresee or avoid. JRK Motorhomes cannot accept responsibility or pay any compensation, costs or expenses where the performance of your contract with the Motorhome operator is prevented or affected, or you otherwise suffer any loss or damage as a result of events beyond the Motorhome operator’s control. This includes any delays to and/or restrictions to your hire to which you may be subject. However, if your booking must be cancelled as a result, JRK Motorhomes will offer you the choice of an alternative Motorhome (if available) or refund as described above. We highly recommend that you take out separate holiday insurance to cover such eventualities. 7. SUITABLE PERSONS JRK Motorhomes have the right to refuse to hand over a Motorhome to any person who, in the reasonable opinion of JRK Motorhomes is not suitable to take charge. 8. PETS The acceptance of pets in the Motorhome will be by agreement with the Motorhome operator. Some operator’s welcome pets and some do not. 9. SMOKING Smoking is strictly prohibited in all the motor homes in the JRK Motorhomes fleet. 10. BED LINEN AND TOWELS Bed linen, pillows and towels are not provided with the Motorhome as standard. If you specifically require these items or are travelling from abroad, please enquire about availability. 11. RENTAL PERIOD You will have the vehicle for the rental period shown in the agreement. Any hire will not exceed 26 weeks. 12. YOUR RESPONSIBILITIES a. You must look after the vehicle and the keys to the vehicle. You must always lock the vehicle when you are not using it and use any security device fitted to or supplied with the vehicle. You must always protect the vehicle against bad weather which can cause damage. You must make sure that you use the correct fuel. You are responsible for any damage to the vehicle caused by hitting low level objects, such as bridges or low branches, or damage to any under body work. b. You are responsible for the cost of recovery of the vehicle if it has become bogged or stuck. c. You must not sell, rent or dispose of the vehicle or any of its parts. You must not give anyone any legal rights over the vehicle. d. You must not let anyone work on the vehicle without the operator’s permission. If the operator does give you permission, you will only receive a refund if you have a receipt for the work. e. You must let the operator know as soon as you become aware of a fault in the vehicle. f. You must bring the vehicle back to the place agreed, at the time agreed and remain responsible for the vehicle until this time. The vehicle must be handed over to the operator following the JRK Motorhomes standard procedures. g. You will have to pay for repairs if: • The vehicle needs more than our standard valeting (cleaning) • You have damaged the vehicle, inside or out h. Before you bring back the vehicle you must check that you have not left any personal belongings in the vehicle. 13. CONDITIONS FOR USING THE VEHICLE The vehicle must only be driven by you and any other driver named on the hire insurance policy, or by anyone else we authorize in writing. Anyone driving the vehicle must have a full valid driving license for more than 2 years and be aged between 25 and 79. You or any other authorized driver must not: • Use the vehicle for hire or reward • Use the vehicle for any illegal purpose • Use the vehicle for racing, pace making, testing the vehicle’s reliability and speed or teaching someone to drive • Use the vehicle while under the influence of alcohol or drugs • Use the vehicle for towing • Add a bike rack or roof box unless supplied by the operator • Drive the vehicle outside England, Scotland and Wales, unless we have given you written permission • Overload the vehicle • Carry goods or baggage that cause damage to the vehicle • Break the Highway Code, road traffic laws or any other laws • If the vehicle is a commercial vehicle, use it for a purpose for which you need an operator’s license if you do not have one. 14. CONDITION OF THE VEHICLE Before leaving the rental location you will be required to proceed with a joint examination of the vehicle with the operator. Both parties will sign the vehicle condition sheet. You will return the vehicle in the same condition as it was provided at the start of the rental and the vehicle condition sheet checked and counter signed. The operator has a 24-hour grace period to note and further damage or items missing from the inventory; where this is the case you and JRK Motorhomes will be notified immediately. 15. CHARGES Charges are based on JRK Motorhomes price list at the time of booking. You will be charged for: a. The rental and any other charges liable under this agreement. b. A charge for any loss or damage to the Motorhome (even if it is accidental or not your fault) this also includes windscreens, subject to the cover provided by the hire insurance. The Insurance excess is £1100 GBP. c. Any charge for loss or damage resulting from you not complying with condition 12. d. You must empty the toilet cassette and wastewater tanks at the end of the hire period. There is a £50 charge for un-emptied cassettes and wastewater tanks. e. A refueling service charge if you have used, and not replaced, the same fuel that was supplied originally. The charge is based on the cost of the fuel plus £50. f. Gas is included, but should you need to replace an empty bottle during your hire, this is your responsibility and JRK Motorhomes will charge you the cost if we must change an empty bottle, this charge will be £30 on your return. g. All fines and costs (including court costs) for parking, traffic or other offences must be paid by yourself. 16. Proper Law This agreement shall be governed by the law of Great Britain in which this agreement was made. 17.Release and Indemnity of JRK Motorhomes a. Subject to its obligation to deliver the Vehicle or an appropriate substitute vehicle, I release JRK Motorhomes, its employees and agents, from any liability to me (regardless of who is at fault) for any loss or damage incurred by me by reason of this Agreement, including but not limited to: I. Any loss or damage caused by breakdown, mechanical defect, accident or the Vehicle being unsuitable for my purpose. ii. Any loss or damage to any property left in or on the Vehicle, in any service vehicle or on any JRK Motorhomes premises or recovered or handled by JRK Motorhomes. b. Subject to any insurance arrangements agreed with JRK Motorhomes, I hereby indemnify and shall keep indemnified JRK Motorhomes, its employees and agents against any claims, demands and expenses (including legal costs) incurred or sustained by them or any of them by reason of my use and/or possession of the Vehicle 18.Responsibility when accident occurs •In the event of any accident, loss or damage arising out of the use of the vehicle, I will Notify JRK Motorhomes within 2hrs of the happening of the event •Obtain the names and addresses of third parties and any witnesses and report the event to the nearest police station; •Not make any admission of liability to other parties, settlement offer or other like offer •Assist JRK Motorhomes in handling any claim arising from any event, including providing all relevant information and attending Court to give evidence. •I acknowledge that the excess or other amount due by me in respect of any damage arising from an accident, loss or damage is payable at the time of reporting the event and not at the completion of the rental period. •I will pay for any costs relating to the delivery of a change over vehicle as a result of an accident regardless of which party is at fault. I have read and agreed with the above terms and conditions. Name of Hirer ……………………………………. Date .......…………………………………………. Signature.…………………………………………