Terms and Conditions; All Terms and Conditions are subject to completion of the contract hire form 1) Insurance – Fully comprehensive insurance included for Hirer and Insured drivers ONLY. All drivers subject to approval by the insurance company. Other drivers are not allowed to drive the vehicle under any circumstances. Additional driver insurance available on request. Vehicle must remain on UK mainland unless European cover has been purchased. The Hirer may use the vehicle for the purpose of their business and for social domestic and pleasure purpose. The vehicle may not be used for any purpose for which they are not expressly designed. Further, the Hirer will not use or permit the vehicle to be used for hire, driving tuition, off road, racing or pace-making, or for competing in any rally, or any other form of motor sport, track days, or for any illegal purpose whatsoever. (a) If you are taking your vehicle abroad you must supply your own recovery and breakdown cover and we will need to see the full certificate. 2) Driver Information/ Identification – Aged between 25 – 70 years. Driver must have held a driving licence for a minimum of 2 years. Driving offences – maximum 6 points. No convictions for drink/ drug driving, dangerous/ careless driving within past 10 years. Passport; 2 utility bills (last 3 months); and current driving licence (paper and photo-card) required for verification of identity prior to vehicle hire. 3) Payment/ Deposit/ Excess – A non refundable booking fee equal to 50% of the full hire cost is payable upon completion of the booking form. The balance of the hire cost must be paid in full 14 days before use of the vehicle. A security deposit of £1000 is required per vehicle hire. Payment must be made BACS, cheque or cash. We reserve the right to increase the security deposit prior to hire of vehicle, subject to notification. The security deposit is used as: (1)A security bond. (2)For payments towards any mechanical damage which is not covered by the insurance, e.g. tyres including spare, wheels, clutch, gearbox, engine, etc which was sustained during the hire period due to misuse and abuse, excluding normal wear and tear. (3)Insurance Excess against any accidental damage, loss or theft caused to the vehicle by the Hirer or a third party. (4)Any additional charges incurred during the hire period, e.g. excess mileage, petrol reimbursement costs, parking charges, speeding fines, congestion charges etc. (5)Damage caused to bodywork i.e. dents, scratches, chips including windscreen chips. 4) Cancellation/ Charges 50% of the hire charges are taken on bookings as a non-refundable deposit. The booking is not valid until confirmed in writing by DMB Motorhomes. If the booking is cancelled by the Hirer more than 14 days in advance of the rental start date then the deposit (i.e. 50% of the hire charges) is retained. If the booking is cancelled by the Hirer between 7 days and 14 days in advance of the rental start date then an additional 25% of the hire charges are retained along with the deposit. If the booking is cancelled by the Hirer less than 7 days prior to the start of the rental then the full hire charges are due. 5) General All vehicles are subject to change without prior notice. Images shown are intended as a guide only. Actual vehicle colour and/ or specifications may vary subject to availability. Whilst every endeavour will be made to supply the make and type of the vehicle, the Lessor cannot bind itself to do so, as circumstances beyond its control may prevent this. - Driving may be postponed in extreme weather conditions (e.g. strong winds, snow or flooding) which could potentially make driving the vehicle potentially dangerous. Please call us to confirm if relevant. - Liability is limited to a refund of the hire charge. No consequential loss liability will be covered. 6) Legal Obligations We are responsible for any loss you suffer as a result of us breaking this agreement, if we could have predicted your loss at the time this agreement started and it is a result of us breaking this agreement. We are not responsible for any loss which is a side effect of the main loss and which we or you could not have predicted, such as loss of profits or loss of opportunity. CONDITIONS OF HIRE 1. (A) For the purpose of this agreement DMB Motorhomes is referred to as the Lessor (b) The Hirer means the person, firm or organization by or on behalf of whom this agreement is signed (c) Authorised Drivers means the driver (s) additional to the Hirer, approved as specified overleaf (d) The Hirer will ensure that any authorized driver will comply with all conditions of this agreement. 2. The Hirer undertakes to return the vehicle in a clean condition with all tyres, tools, radio and other accessories in the same condition a when received. 3. The contract of hire is conditional on: (a) the acceptance by the insurers of the Hirer for insurance and (b) the correctness of statements made by the Hirer on the hire agreement. 4. If any incorrect or untrue statement shall be made therein whereby the insurance is liable to be invalidated, the contract shall be void except that the Hirer shall indemnify the Lessor from and against loss or damage to the vehicle, and all actions, claims and liability for which the Lessor may be responsible and shall cause the vehicle to be returned to the Lessors premises in as good a state of repair as it was when issued to the Hirer and shall pay the agreed rate of hire until it shall be so returned. 5. The Hirer is responsible for hire charges from the time the vehicle leaves site until the vehicle returns. Charges will be debited from the damage deposit, if total charges are in excess of the damage deposit then the Hirer will be billed separately including a £15 admin fee. Payment of additional charges required within 14 days. Most cards welcome. (a) All hire charges and damage deposits are required in advance of the vehicle leaving site. 6. The Hirer must sign the Lessors hire agreement. No booking is binding on the Lessors until the Lessors hire agreement is completed and signed by the Hirer and accepted on behalf of the Lessor when the total amount of hire charge is paid as confirmation of booking. This fee will be non-refundable in the event of cancellation regardless of reason. Money paid on a contract cannot be transferred to any other vehicle on any other date- (a) if at any time prior to departure of the vehicle, there shall come to the knowledge of the Lessor any information, which in its opinion render the contract prejudicial to the interest of the Lessor, then the Lessor shall have the right to cancel the contract forwith. (b) Failure to collect a vehicle, or contact the Lessor within two hours of the specified date and time of collection, will result in the vehicle becoming available to other clients. 7. British drivers must produce a current British licence; visitors from overseas would be required to produce a valid domestic licence or an international driving permit. All drivers must have held a full licence for a minimum of 2 Years, A current licence must be produced before commencement of hire. 8. For each hour or part thereof by which the vehicle is retained by the Hirer after the termination of hire an additional charge of £100 shall be due PROVIDED ALWAYS that where a vehicle is retained by the Hirer after the termination of hire for the day then in addition to the hourly charge of £100 a further charge of one complete days hire charge shall also be due for each period twenty – four hours or part thereof during which the vehicle is so retained unless originally hired on an hourly rate where the fully hourly rate will be applicable. Should the vehicle not be returned by the Hirer in accordance with the conditions of hire, the Lessor reserves the right to take whatever steps they consider necessary to regain possession thereof and the deposit will be retained and applied towards making good any loss or expenses incurred by the Lessor. 9. All damage, not considered by the Lessor to be fair wear and tear will be the Hirers responsibility. (a) Unexpired hire, resulting from an accident or theft cannot be refunded, or hire transferred to another vehicle unless the repair is executed before the expiry of the hire. 10. Subject to the conditions 8 and 9, the Lessor shall reimburse the Hirer the cost of repairs arising from mechanical failure not due to any act or default of the Hirer on production of a receipted account. 11. Ever endeavour is made by the Lessor to keep its vehicles in serviceable condition. But the Lessor does not warrant that any vehicle is in such condition and will accept no responsibility for loss, damage or injury sustained as a result of a breakdown. The Hirer, however, shall be entitled to the benefit of all monies paid to the Lessors under its insurance policy so far as they relate to any such loss, damage or injury suffered by the Hirer. 12. All accidents must be reported to the Lessors immediately. 13. The Hirer shall be liable as owner of the vehicle in respect of: (a) any if the following offences which may be committed with respect to that vehicle when it is stationary and when a fixed penalty notice is issued being on the road during the hours of darkness without the lights or reflectors required by law: waiting, or being left or parked or being loaded or unloaded, ‘in the road’ being used or kept on a public road within the meaning of the vehicles (excise) Act 1971 without a licence under that Act being exhibited on the vehicle in the manner prescribed under that Act: and the non-payment of the charge made at a street parking place: and (b) any excess charge which may be incurred in pursuance of any order sections 35 and 36 of the Road Traffic Regulations Act 1967 (provisions on highways or parking places where charges are made). 14. The Hirer in the event of an accident must not admit liability or offer any sums in payment to any third parties whether the Hirer is at fault or not. 15. if the vehicle is unable to be checked due to dirt/ mud etc, we will check for any damage once the vehicle has been cleaned, and you will need to sign for this on collection. Additional Terms Supplement 2. Smoking – Smoking is strictly not permitted in any of the vehicles. DMB Motorhomes will make a charge of £500 for a full valet if the vehicle has been smoked in. 2. Cigarette Burns – Any cigarette burns will incur a charge of £500. 3. General Interior Condition- if DMB Motorhomes deems the interior of the vehicle unacceptable in condition/ cleanliness there will be a charge of £200. 4. Alloy/ Steel Wheels – you will be charges £150 to repair any damaged alloy/ steel wheel or £500 to replace each alloy/ steel wheel depending on severity of damage. 5. Fuel – Must be replaced, or you will be charged accordingly. Fuel will be charged at current pump price plus admin fee of £15.00. 6. Oil and Water levels are to be checked at very regular intervals. 7. If cleaned, hand wash only – No car wash programmes are acceptable. 8. Speeding fines, parking fines and congestion charges are your responsibility. 9. An admin fee of £15.00 per fine will be added. 10. The hire vehicle may be fitted with a vehicle tracking device. Important: In the event of an accident – please use the disposable cameras provided, NOT any mobile device. Remember It is compulsory in some countries to have headlight converters whilst driving abroad and it is recommended carrying spare bulbs, a Fire extinguisher, a first aid kit and a warning triangle – this is your responsibility as the driver of the hire vehicle. Visit www.rac.co.uk/web/knowhow for assistance. I have read and the understood the terms and conditions above Signed_______________________________________Date____________ Print________________________________________ Reg_____________ DMB Motorhomes 1 Margaret Road, Twyford, Oxon, OX17 3JE Telephone: 01295 814997 or 07802 456046/ 07970 485978 Email: [email protected] Company No. 158 3027 13